Who can apply?
How do you apply?
Certificate of disability status
Certificate of other statutes
You received a status and accommodations. Now what?
An inclusive experience abroad
Special individual circumstances
Contact study needs assessor
Study counseling

Studying with special needs

Some students work alongside their studies, practice top sport or are self-employed. There are also students with a disability and students with temporarily special circumstances (death of a family member, illness , etc.). These specific situations can influence the study process. Study needs assessors can, together with the student and teacher staff, grant education and exam accommodations.

Who can apply?

Type of special needs status	Explanation
Student with disability	Sensory impairment: motor, visual and/or auditory Developmental disorders: dyslexia, dyscalculia, dysorthography, dyspraxia, AD(H)D, autism spectrum disorder, developmental dysphasia, stuttering, tic disorder. Psychiatric disability Chronic illness Other
High-level artistic practitioner	You also qualify for the status of 'student - entrepreneur' or 'working student' and you experience difficulties in combining high-level artistic practice with educational activities.
Student – caregiver	You offer extra support to someone in need of care from the immediate environment (family member first degree, cohabiting partner,…)
Student – entrepreneur	You work as a self-employed person, you have an enterprise number, you are affiliated with a social insurance fund and you have a minimum annual turnover of €6648.12. Please note: this status differs from the tax status student – self-employed person, but is linked to it.
Student – top athlete	You experience difficulties in your studies due to the combination with top sport. View the conditions
Working student	You work at least 80 hours per month or you are employed part-time in accordance with the relevant collective labor agreement. Please note: PhD students or students who follow education in a work track cannot submit an application, as their form of education has already been adjusted.

How do you apply?

Step 1: To have your status as a top sports student, working student, student with a disability or student-entrepreneur officially recognized, you must create your own application file in KULoket . This registration must be done before 16th of October '24.
Step 2: Once you have uploaded the correct documents in your file (see Certificate of Disability / Certificate of Other Statutes), the study needs assessor can process your application file and status. As soon as your status has been approved, you will automatically receive a notification in your mailbox. You can upload your documents in KU Loket until 30th of October '24.
Step 3: You make an appointment with the study needs assessor on your campus to see which accommodations apply to you.

Not officially registered yet? You can already request a status with your temporary account via this link. You use this account to submit your online registration.

If you did not meet the deadline of the first semester, you will get a second chance in the second semester. If you have registered on KULoket before Wednesday 26th of February '25 and uploaded your documents at the latest on Wednesday 12th of March '25, you can still obtain a special status with accompanying accommodations. These only apply from the second semester, without retroactive effect.

Certificate of disability status

Those who want to be recognized as a student with a statute must be able to submit a certificate (motivated report, report from the CLB, VAPH recognition, etc.). If you do not have such a certificate, ask your treating physician, psychologist, etc. to complete a VLOR certificate bundle . Below you will find an overview:

Disability	Valid certificate/documentation
Chronic illness Motor function limitation Auditory impairment Visual impairment Psychiatric disability	Certificate of registration VAP (Flemish Agency for People with Disabilities) AND/OR Recognition disability Directorate General OR VLOR certificate bundle (to be completed by the attending physician, specialist, ...)
Developmental disorder: dyslexia Developmental disorder: dyscalculia Developmental disorder: dyspraxia	Motivated report, own documentation (e.g. CLB report,...) in accordance of VLOR criteria OR VLOR certificate bundle (to be completed by the attending physician, specialist, ...)
Developmental Disorder: ASD Developmental disorder: AD(H)D Developmental disorder: tic disorder Developmental disorder: coordination Developmental disorder: stuttering Developmental disorder: dysphasia	Certificate of registration VAPH (Flemish Agency for People with Disabilities) AND/OR Recognition disability Directorate General AND/OR Motivated report, own documentation in accordance with VLOR criteria (e.g. CLB report, diagnosis centre,... OR VLOR certificate bundle (to be completed by the attending physician, specialist, ...)

Certificate of other statutes

Status	Valid certificate/documentation
Working student	Completed application form working student Proof of employment Work activity schedule
Student-entrepreneur	Completed application form student-entrepreneur Proof of company number, if applicable Financial plan, if applicable Assessment notice for the past financial year, if tax status – self-employed for more than one year.
High-level artistic practitioner	Completed application form high-level artistic practitioner Resume and portfolio
Student – caregiver	Completed application form student-caregiver Statement from a doctor that the person in need of care is in a serious medical situation and needs extra support. Official document in which the student is recognized as an informal caregiver by, for example, health insurance, if available.
Student – top athlete	Completed application form student-top athlete All possible evidence that can support the application form (e.g. training schedule, club membership, recognition of a certain federation/committee, participation in competition past 12 months,…)

You received a status and accommodations. Now what?

You have an approved special status and you discussed your accommodations with the special needs assessor.

By now you have received a mail, sent via KU Loket, with a certificate that contains your approved accommodations.
But... now what? What do you do with these accommodations? How do you use accommodations during classes and when do you request them for your exams? Where can you find them? Which info is shared with teachers or is not shared? What support can you expect from the special needs assessor? Through which channels do we communicate and/or can you reach us....

Below we list frequently asked questions using clear information sheets. You can download a complete overview of all the sheets as an information bundle:

information bundle

If you have a question but cannot find it below, please contact your program's special needs assessor.

Information sheets

How long is your status valid?	Where can I find my LUCA certificate of status and accommodations?
Which information is shared?	How can I review my file?
What are educational and examination accommodations?	How can I contact my study needs assessor?
How can I make use of my educational accommodations?	I need tutoring as a student with a status.
How can I make use of my examination accommodations?	How can I adjust my ISP?

An inclusive experience abroad

Going abroad?

Do you have doubts about participating in a mobility abroad because you:

have a disability such as dyslexia, autism or AD(H)D?
are psychologically vulnerable or in therapy?
combine school with at least a half-time job?

Together with the special needs assessor and the international coordinator, you can examine your situation confidentially. See more info on the internationalisation website: "An inclusive experience abroad for all".

Apply for a special status at LUCA through your special needs assessor to be entitled to support.

Your status and adjustments may also be valid at the institution you go to.

Incoming international students:

Are you registered as a student with a disability by your own institution? Then you may be entitled to accommodations at LUCA. Ask your own institution to provide us with your registered adjustments and certificates. This can be done directly to your campus' special needs assessor or via the international coordinator. Do you have the attestations yourself? Contact the special needs assessor to review your situation together. Be mindful of the deadlines to register for a special status at LUCA!

Special individual circumstances

You don't qualify for a status, but you need help. Are there issues that affect your ability to study or attend classes?

We can see if you can get temporary status as a student with a disability, if you are still on a waiting list to be tested or counselled for a disability.

If there is force majeure, e.g. due to a death, illness of a loved one, pregnancy, ... contact your special needs assessor. The special needs assessor will check whether you qualify for accommodations and will help you make arrangements with your study program.

Please complete the application form, Special individual circumstances, and submit it to the special needs assessor on your campus.

Do you want to adjust your Individual Studyprogram (ISP) due to force majeur? If so, you must submit a request to the programme director. The pathway advisor and the special needs assessor will give advice; the final decision lies with the programme director. Submit your request for a change in your ISP using this form. Please note that the request must be submitted within certain deadlines, contact your pathway advisor for more info.

Contact special needs assessor

Campus Sint - Lukas Brussel	Students Fine Arts, Audiovisual Arts & Educational Master: Mail to zorgcoach.sintlukas@luca-arts.be or make an appointment with Joke Thuy using the online agenda Students Construction an Interior design: Mail to zorgcoach.sintlukas@luca-arts.be or make an appointment with Tessa Rasmussen using the online agenda
Campus Narafi	Mail to z orgcoach.narafi@luca-arts.be or make an appointment with Tessa Rasmussen using the online agenda
Campus C - Mine	Mail to Vanessa Vangeel zorgcoach.cmine@luca-arts.be
Campus Lemmens	Mail to zorgcoach.lemmens@luca-arts.be or make an appointment with Greetje Anthoni using the online agenda
Campus Sint - Lucas Gent	Mail to zorgcoach.sintlucas@luca-arts.be or make an appointment with Sarina Mary using the online agenda

Study counseling

Do you have a special needs status? Then you are entitled to individual study guidance from the special needs assessor of your campus.

If you're not entitled to a special status, but you would like to have some support or study tips? Read our study tips here.